How to make automated phone surveys?

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Automated phone surveys help organizations enhance the customer experience and promote development. They are an important part of continuous improvement projects because they provide vital feedback that managers can use to benchmark business performance over time.

They are a low-cost, scalable method of gathering customer feedback with an above-average response rate. A good one will have a 50% -60% interaction rate.

Now, we will learn about what exactly automated telephone surveys are.

What is a Phone Survey?

Automated phone surveys help organizations enhance the customer experience and promote development. They are an important part of continuous improvement projects because they provide vital feedback that managers can use to benchmark business performance over time.

 

They are a low-cost, scalable method of gathering customer feedback with an above-average response rate. A good one will have a 50% -60% interaction rate.

Now, we will learn about what exactly automated telephone surveys are.

What are phone surveys used for?

Phone surveys are commonly used to collect information from a sample of people through telephone interviews. These surveys can be conducted by market research firms, political organizations, government agencies, or other entities that want to collect data on a particular topic or issue.

Overall, phone surveys can be an effective way to collect data from a representative sample of the population as long as they are conducted in a structured and unbiased manner.

Read how Voxco helped ReconMR raise productivity by 40 % & scaled to 5 call centers.

What are the uses of automated phone surveys?

Phone surveys are commonly used to collect information from a sample of people through telephone interviews. These surveys can be conducted by market research firms, political organizations, government agencies, or other entities that want to collect data on a particular topic or issue.

Overall, phone surveys can be an effective way to collect data from a representative sample of the population as long as they are conducted in a structured and unbiased manner.

Examples of automated phone surveys

Here are some ways researchers use phone survey software across different industries. 

1. Customer satisfaction: 

Businesses use CATI surveys to collect feedback from their customers about their products and services. This information helps them to improve their offerings and identify areas for improvement.

2. Market research: 

Companies use automated phone surveys to gather data on consumer preferences, attitudes, and behaviors. This information can be used to develop new products, improve marketing strategies, and stay ahead of the competition.

3. Political polling: 

Political organizations use IVR surveys to gauge public opinion on candidates, issues, and policies. This information helps them to develop campaign strategies and understand voter sentiment.

4. Healthcare surveys: 

Healthcare providers use phone survey software to gather patient feedback on their experiences with healthcare services. This information can be used to improve patient satisfaction and identify areas for improvement in the healthcare system.

5. Public opinion surveys: 

Governments use IVR surveys to gather data on public opinion on a range of issues, including public services, policies, and current events. This information helps policymakers make informed decisions and understand the needs of their constituents.



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7 Steps to run automated phone surveys

Now that we have explored what phone surveys are, let’s take a quick look into how you can create one using phone survey software. 

Step 1: Design the survey 

Determine the purpose of the survey, the target audience, and the questions you want to ask. The questions should be clear, concise, and easy to understand.

Step 2: Record the survey questions

Record the survey questions using a voice-over artist or a computer-generated voice. Make sure the questions are recorded clearly and at an appropriate volume.

Step 3: Choose a phone survey software

Choose a phone survey software that supports Interactive Voice Response (IVR) surveys and integrates with CATI and dialers, like Voxco.

Step 4: Upload the survey questions

Upload the recorded survey questions to the phone survey software. Set up the survey logic, including skip patterns and branching questions, to ensure that respondents are directed to the appropriate questions based on their responses.

Step 5: Test the survey

Test the survey to ensure that it is working properly. Make any necessary adjustments to the survey logic or questions.

Step 6: Launch the survey

Launch the survey by sending automated phone calls to the target audience. Respondents will be prompted to answer the survey questions by pressing buttons on their phones or speaking their answers.

Step 7: Analyze the results

Analyze the survey results using the phone survey software. Generate reports that summarize the survey responses and identify trends and patterns.

Overall, conducting an automated phone survey requires careful planning and attention to detail. By following these steps, you can design and implement an effective survey that gathers valuable data from your target audience.

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What are the benefits of using automated phone surveys?

How to make automated phone surveys? Data Catalog

There are several benefits of using automated phone surveys. According to studies, automated surveys are more accurate than surveys performed by human operators. Among these benefits are the following:

1. Phone surveys are less costly – 

When performed utilizing automated survey technologies. There is no need for a real hand or headsets, and once built, a survey is completed by a computerized phone system with no labor necessary.

2. You can run surveys more frequently – 

Automated phone surveys are conducted by technology rather than humans, a bigger sample group can be polled all at once. The number of simultaneous surveys is simply limited by phone resources, not surveyors.

3. Consistent questions –

The survey uses a well-structured questionnaire, i.e., it maintains consistency throughout the campaign. 

4. Removes surveyor bias – 

Some surveys are unreliable because the surveyor asks biased or leading questions. Even whether the question is asked by a man or a woman might influence the bias of the response. Automatic surveys can display survey question alternatives in a random sequence, ensuring that each conceivable response is shown in an impartial order.

5. Respondents are more honest – 

Studies have shown that when answering to a computer rather than a human, respondents are more inclined to answer questions honestly.

Conclusion

Automated phone surveys are quite beneficial in that you receive a call, clearly listen to all questions, and react appropriately without any extra disagreements or delays. Closed-end questions and answers are usually beneficial to analyze data for further actions and decision-making.

FAQs

  1. What are automated phone surveys?

Automated phone surveys are a type of survey conducted using an automated telephone system. The survey questions are pre-recorded, and respondents are prompted to answer by pressing buttons on their phones or speaking their answers. 

You can administer it at any time of day or night, making it convenient for the surveyor and the respondent. They are also cost-effective, eliminating the need for a live interviewer to conduct the survey.

  1. How to conduct automated phone surveys?

Conducting an automated phone survey involves several steps, including designing the survey, recording the survey questions, and implementing the survey. 

  • Design the survey 
  • Record the survey questions
  • Choose a phone survey software
  • Upload the survey questions
  • Test the survey
  • Launch the survey
  • Analyze the results



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