How to use NPS Feedback Platform?

Create an NPS® Feedback system to leverage customer data the right way.


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In today’s fast-paced business landscape, understanding customer sentiment is a critical aspect of ensuring success and growth. Happy customers not only drive sales but also become loyal advocates for your brand. Conversely, dissatisfied customers can lead to negative reviews and decreased business opportunities. 

Net Promoter Score (NPS) has emerged as a powerful metric for gauging customer loyalty and evaluating the overall health of a business. Leveraging an NPS feedback platform can provide invaluable insights into customer sentiment, which can guide strategic decisions and foster continuous improvement. 

In this blog post, we will delve into the key components of the NPS feedback platform and explore how businesses can make the most of this tool to enhance customer experience and drive business growth.

We shall also discuss what the NPS feedback platform is, its benefits, and how to utilize it to optimize your business effectively.

What is NPS?

Developed by Fred Reichheld in 2003, The Net Promoter Score (NPS) is a customer loyalty metric that measures the likelihood of customers recommending your product or service to others. 

It is calculated by asking customers a single question:

“How likely are you to recommend [company name] to a friend or colleague?”

Customers are asked to rate their likelihood on a scale of 0 to 10, with 10 being “extremely likely” and 0 being “extremely unlikely.”

Based on their responses, customers are categorized into three groups:

Promoters (Score 9-10): These customers are highly satisfied and loyal. They will likely recommend your business to others, acting as brand advocates.

Passives (Score 7-8): These customers are somewhat satisfied but not particularly enthusiastic. They may easily switch to a competitor if a better offer comes along.

Detractors (Score 0-6): These customers are dissatisfied and could potentially harm your business’s reputation by sharing negative experiences.

What are the benefits of NPS feedback? Why should you calculate NPS?

Gathering & analyzing NPS leads to several benefits, such as

Actionable Insights: NPS feedback provides direct insights into customer sentiment. By understanding what drives promoters and detractors, you can identify specific areas for improvement and prioritize your efforts.

Customer-Centric Approach: Demonstrating that you value customer opinions and are willing to act on them fosters trust and loyalty. A customer-centric approach builds stronger, long-lasting relationships with your audience.

Benchmarking: NPS compares your performance with industry standards and competitors. This benchmarking helps you gauge your customer satisfaction level and identify where you stand in the market.

Growth Indicator: A higher NPS often correlates with business growth. As you improve customer satisfaction, you will likely see increased customer retention, referrals, and revenue growth.

Cost Efficiency: It’s more cost-effective to retain existing customers than to acquire new ones. NPS feedback helps you identify and address issues, reducing customer churn and the associated costs of acquiring new customers.

Related: How to conduct NPS® Survey?

What is an NPS Feedback Platform?

An NPS Feedback Platform is a tool that enables you to collect and analyze valuable NPS feedback from your customers. 

It allows you to:

  • Send NPS surveys to your customers regularly.
  • Track your NPS score over time.
  • Compare your NPS score to industry benchmarks.
  • Segment your NPS data by customer demographics, behavior, and other factors.
  • Get insights into why customers are promoters, passives, or detractors.

Also read: 20 Best NPS® Software & Tools in 2023

What is the Role of an NPS Feedback Platform?

The NPS feedback platform serves as a comprehensive tool for collecting, analyzing, and acting upon customer feedback. It goes beyond just calculating the NPS score by providing actionable insights into what’s driving customer loyalty or dissatisfaction. 

Here’s how to effectively use an NPS feedback platform:

**1. Designing Targeted Surveys:

The foundation of an NPS feedback platform is the survey itself. Design a concise survey that includes the NPS question, follow-up questions (open-ended and multiple-choice), and demographic queries. Keep the survey short and focused to maximize participation.

Related: 15 Questions to use in your NPS® Survey

**2. Collecting Real-Time Data:

NPS feedback platforms enable businesses to collect data in real-time, allowing them to capture customer sentiment at various touchpoints in the customer journey. This could include post-purchase, post-support interactions, or after attending an event. Real-time data provides a dynamic view of customer satisfaction and enables timely interventions.

**3. Segmenting Responses:

Segmentation is key to understanding customer feedback deeply. Categorize responses based on demographics, purchase history, or other relevant criteria. This helps identify patterns and trends among customer groups, leading to more targeted actions.

**4. Prioritizing Feedback:

Not all feedback is equal. NPS feedback platforms often allow customers to provide additional comments. Prioritize feedback based on the number of times a particular issue is mentioned or its potential impact on customer loyalty. Addressing common pain points can lead to significant improvements in NPS.

**5. Closing the Loop:

One of the most powerful aspects of an NPS feedback platform is the ability to close the loop with customers. Reach out to both promoters and detractors to acknowledge their feedback, share the steps being taken, and offer resolutions. This demonstrates that you value customer opinions and are committed to their satisfaction.

**6. Analyzing Trends Over Time:

Regularly monitor your NPS trends over time to identify improvements or declines in customer loyalty. This helps in gauging the effectiveness of strategies implemented to enhance customer experience. Trends also help in identifying seasonality and other external factors influencing NPS.

Close your customer feedback loop with Net Promoter Score Surveys Bad Survey

Voxco’s intuitive NPS Feedback tool helps you understand the ‘why’ behind your NPS®, identify the key drivers of customer satisfaction, and discover areas of improvement


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**7. Integrating with Other Systems:

To derive maximum value from your NPS feedback platform, integrate it with customer relationship management (CRM) or customer support tools. This integration provides a holistic view of the customer journey, making it easier to identify touchpoints that require attention.

**8. Empowering Employees:

Share NPS feedback with your employees to instill a customer-centric culture. Recognize and reward teams for their positive impact on customer loyalty, and provide training to address recurring issues. When employees understand the direct link between their efforts and customer satisfaction, they become more engaged in delivering exceptional service.

**9. Driving Continuous Improvement:

An NPS feedback platform is not a one-time solution. It’s a continuous improvement tool. Review feedback, analyze trends, and implement changes to address pain points. This iterative process ensures that your business is constantly adapting to meet evolving customer needs.

**10. Sharing Successes: 

As you improve based on NPS feedback, share these successes with your customers. Transparency about the changes you’ve made demonstrates your commitment to their satisfaction and reinforces the customer relationship.

Related: 7 NPS® Survey Best Practices to Follow in 2023

How to Effectively Use the NPS Feedback Platform?

Here are the steps to use the NPS Feedback Platform:

1. Create an NPS survey

The first step is to create an NPS survey. You can do this by visiting the “Surveys” tab in the NPS Feedback Platform. Click the “Create Survey” button and select the “NPS” template.

You will then be asked to enter the following information:

  • Survey name
  • Survey description
  • Survey recipients
  • Survey frequency

You can also customize the NPS question and the follow-up questions.

2. Send your NPS survey

Once you have created your NPS survey, you can send it to your customers. You can do this by email, SMS, or through your website.

The NPS Feedback Platform provides various tools to help you segment your customers and send targeted surveys. You can also schedule your surveys to be sent at specific times or intervals.

3. Track your NPS score

The NPS Feedback Platform tracks your NPS score over time. You can see your current score, as well as your historical scores. You can also track your score by customer segment.

This data can help you identify trends in your customer loyalty and identify areas where you can improve.

4. Segment your NPS data

The NPS Feedback Platform allows you to segment your NPS data by customer demographics, behavior, and other factors. This can help you identify the factors that are most important to your customers and the areas where you can improve their experience.

For example, you could segment your data by customer age, gender, location, or product usage. You could also segment your data by customer satisfaction with specific features or services.

5. Get insights into why customers are promoters, detractors, or passives

The NPS Feedback Platform allows you to get insights into why customers are promoters, detractors, or passives. This information can help you understand what your customers like and dislike about your product or service and what you can do to improve their experience.

For example, you could ask promoters why they are so likely to recommend your product or service to others. You could also ask detractors why they are not likely to recommend your product or service.

6. Take action to improve your customer experience

The NPS Feedback Platform is a powerful tool that can help you improve your customer experience. By using the platform, you can collect data, identify trends, and take action to improve your customers’ satisfaction.

The NPS Feedback Platform is a powerful tool that can help you measure customer loyalty and improve your customer experience. By following the steps above, you can easily get started with the NPS Feedback Platform and start collecting valuable insights from your customers.

Here are some additional tips for using the NPS Feedback Platform to improve your customer experience:

  • Send your NPS survey at regular intervals. This will help you track your NPS score over time and identify trends.
  • Use a variety of channels to distribute your NPS survey. This will help you reach a wider audience of customers.
  • Personalize your NPS survey. This will help you get more accurate and honest feedback from your customers.
  • Ask follow-up questions. If a customer gives you a low NPS score, ask them why they gave you that rating. This information can help you improve your product or service.
  • Act on the feedback you receive. Once you have identified areas where you can improve your customer experience, take action to make those improvements.

By following these tips, you can use the NPS Feedback Platform to improve your customer experience and grow your business.


Businesses prioritizing customer satisfaction gain a distinct advantage. 

If you are looking for a way to improve your customer experience and grow your business, the NPS Feedback Platform is a great option. It provides a powerful tool for measuring customer loyalty and improving your offerings. By implementing NPS surveys, analyzing the results, and taking targeted actions, you can enhance customer satisfaction, drive growth, and build a loyal customer base. Remember, the journey doesn’t end with a single survey—continuously analyze, adapt, and improve to create a customer-centric organization that thrives in the long run.

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