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Gap analysis is a method of evaluating the performance of a business by comparing its actual performance with its potential or desired performance. It is used by organizations to determine whether the organization is in line with its goals and is allocating its resources effectively. It can also be leveraged to identify how the gap between actual and desired performance can be bridged.
A gap analysis template provides a visual framework that illustrates the gaps between actual and desired performance. Every type of organization can benefit from the use of a gap analysis template as it helps depict performance gaps so that they can be presented to employees and teams. A good gap analysis template clearly outlines problem areas where there is poor use or allocation of resources.
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Gap analysis templates vary depending on the type of gap analysis you want to perform. Let’s take a look at three kinds of gap analysis templates:
Current State | Desired State | Gap | Initiatives |
Example: App is only compatible with Android OS | Example: App should be compatible with Android OS and Apple iOS | Example: Not compatible with all operating systems | Example: Make the app compatible with Apple iOS |
Objective | Current State | Desired State | Gap | Actions |
Example: To increase profit margin | Example: 30% profit margin | Example: 35% profit margin | Example: 5% profit margin | – Minimise costs by purchasing newer cost-effective technology and capital to achieve an increased profit margin |
Skills (Marked out of 10) | Current State | Desired State | Gap | Initiative |
Communicating | 7 | 8 | 1 | Work on succinct communications |
Meeting Deadlines | 6 | 9 | 3 | Create schedules to manage time more effectively and meet all deadlines |
Negotiating | 3 | 8 | 5 | Have a thorough understanding of situations so that negotiations can be carried out effectively |
Leadership | 4 | 7 | 3 | Empower and inspire teammates to work at their best |
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Some benefits of leveraging a gap analysis template are:
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Gap analysis is used to evaluate the performance of an organization by comparing its actual performance with its desired performance.
A gap analysis template is a visual tool that provides a framework to clearly illustrate the gaps between actual performance and desired performance.
A few advantages of using a gap analysis template are:
Gap analysis is a versatile method of evaluation, hence there are many different templates available for its use. Some common gap analysis templates are finance gap analysis templates, product gap analysis templates, market gap analysis templates, and individual gap analysis templates.
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