Automated Predictive Dialer

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Market research 04 12
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Introduction to Automated Predictive Dialer

Customer Service has undergone a transformation to match the increasing demand of the customers and clients. Advanced technology has been introduced in the call center industry to streamline the workload and workflow. 

As a result, the new technology has impacted customer service and strengthened customer support. 

An Automated Predictive Dialer is a technology developed to aid the agents in the contact center to up their work pace.

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What is an Automated Predictive Dialer?

An Automated Predictive Dialer is a form of an automated dialer. The function of an Automated Predictive Dialer is to place phone calls for the agents before they become available. Designed to increase an agent’s productivity, the dialer helps to generate as many leads and conversions as possible.

The aim of an Automated Predictive Dialer is a high calling rate. And so, it tries to connect with as many contacts as possible. The Automated Predictive Dialer dials multiple phone numbers at once and connects the call that was answered to the next available agent. 

In case a call goes unanswered the dialer moves on to the next contact. When the call is answered it would connect the next available contact center agent to the customer. This leads to an increase in productivity. With the use of an Automated Predictive Dialer, time is used efficiently in talking to the customer.

How does an Automated Predictive Dialer work?

Unlike the traditional way of dialing the number manually, the Automated Predictive Dialer does all the work by itself. 

  • The dialer predicts the number of free agents before it starts dialing
  • The call center dialer goes through the list by calling contacts 
  • It configures the probability of calls connecting to a customer (rejects answering machine) 
  • The available agent is connected and the intended purpose of the call is accomplished
  • The dialer once again starts analyzing the predictive model while the agent is talking to the customer
  • The agent is connected again to accomplish the business goal

Four Factor that impacts on Automated Predictive Dialer

Algorithm:

The pacing algorithm is a mathematical formula that the dialer uses in predicting the number of calls it should place in relation to the number of agents available. 

The algorithm helps in creating a balance between the number of outbound calls and the number of free agents. As a result, the balance leads to effective productivity. 

The algorithm also takes into consideration the number of agents available. This implies that the dialer increases the number of calls when more agents are available. In the case of fewer agents, it slows down the dialing and makes fewer calls. 

Abandon Rate:

A call center manager aims to ensure that the numbers of abandoned calls remain less while also reducing idle time for agents.

The Automated Predictive Dialer makes calls aggressively. However, in case too many calls are dialed before any agent is available it will stretch the time before a customer is connected to a live agent. The customer may have to hear an awkward silence before an agent is connected. This will result in the customer/client abandoning the call. 

Large Campaigns:

Automated Predictive Dialer is believed to be best suited for large campaigns. It operates better when the data is extensive. The dialer learns more from extensive statistical data and has more room to improve its prediction algorithm.

Agent:

Automated Predictive Dialer can change its dialing speed based on the number of agents available. So, the dialer software requires data on live and idle agents and call details like average call duration. Such data makes it easy for the Automated Predictive Dialer to perform its algorithm and place calls.

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Voxco CATI

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Automated interactive voice response survey software with auto call detector, advanced call routing system & manual TCPA compliance.

Voxco Dialer

Power, Predictive, Preview and Hybrid modes. Tailor your dialling method to each project.

Survey organizations around the world have maximized their phone survey ROI with the advanced features, hosting options, seamless telephony integration, and flexible pricing of our CATI software.

What are the Features of Automated Predictive Dialer?

Recognizing Answering Machine

An Automated Predictive Dialer has the feature of Answering Machine Detection. This feature helps eliminate numbers that connect to an answering machine. The dialer ensures that the call is connected to a human before it connects to a live agent.

Campaign management

Call Center managers can create multiple campaigns through an Automated Predictive Dialer. Campaign Management involves the option of pause, delete, edit, rerun, etc. A manager can customize the campaign based on their needs.

DNC

A Do Not Call feature allows the customer to register their number under government regulation. This limits the call center and they can’t call the contact numbers listed under DNC. If any call center calls such a number they will have to pay heavy fees.

An Automated Predictive Dialer includes the feature of DNC management. The dialer checks and verifies all the contact against the DNC number and eliminates those numbers. This prevents the call center from accidentally calling a DNC number and ensures fine-free service.

Customized Dialer

You can define rules on time-zone, and other demographics to target the group within the defined rule. The Automated Predictive Dialer will filter out any number which lies outside of the defined rules. This way it helps the call center aim for a focused result. 

Moreover, the Automated Predictive Dialer also filters numbers based on different time-zone and area codes. This ensures that the customers/client from different time zones is called only at an appropriate time.

Recognizing Answering Machine

An Automated Predictive Dialer has the feature of Answering Machine Detection. This feature helps eliminate numbers that connect to an answering machine. The dialer ensures that the call is connected to a human before it connects to a live agent.

Omnichannel quality monitoring

An Automated Predictive Dialer aims to get the best out of agent efficiency. It dials multiple calls for a single agent right when the agent is finishing the previous call. This method of dialing multiple calls for a single agent is called the Pacing Ratio. 

It indicates the number of outbound calls dialed per agent. It can be increased and decreased depending on the number of agents available.

Call Back Schedule and Reminder

An Automated Predictive Dialer allows the customer to schedule callbacks for a time that they prefer. The dialer also gives the agent a reminder for the callback. It is particularly useful for follow-up. 

When a customer receives a call from the agent in their preferred time they feel valued. It increases the chance of a lead conversion.

Custom Disposition

After every call, an agent has to fill in entries related to the conversation. In an Automated Predictive Dialer, an agent can set the custom disposition and not worry about filling entries manually. 

The agent only has to select the appropriate status in the Automated Predictive Dialer after every call. This way it is possible to keep track of the call history and what has occurred during the call. 

This also helps the supervisor in filtering out leads.

Ringing Strategy

In Automated Predictive Dialer, the agents have several types of ringing strategy at their disposal. The strategy helps in controlling how the customers are connected to the agents. 

There is Ring-all Strategy and Memory Round Robin.

  • Ring-all Strategy: agents are notified simultaneously
  • Memory Round Robin: agents are notified one after another about the connected calls

What are the benefits of Automated Predictive Dialer?

The features of Automated Predictive Dialer produce several benefits. It leads to more productivity and effective customer service. Some of these benefits are mentioned as follows.

Enhanced Productivity:

The dialer connects the agent only when a human receives the call. Moreover, it makes calls one after another with accuracy. The dialer calls the next number right when the agent is about to complete the call. This reduces the time spent waiting for the call to connect.

CRM Integration:

Integration of Automated Predictive Dialer with CRM helps in keeping the information of the customers/clients seamless. The agent can access all the information they need when talking to the specific customer.

Increased Sales:

Connecting to a high number of prospects increases the chance of sales conversion. Moreover, the option of scheduling calls can make the customer/client feel that they are prioritized by the company. This puts the company in good light to the customer and leads to successful conversions.

Customer-friendly Calls:

The demographic feature such as filtering time-zone ensures that the customers are not bothered at inappropriate times. The calls are only made when it is appropriate for a better possibility of connecting with the client/customer.

Cloud Technology:

Cloud technology supporting the Automated Predictive Dialer makes it cost-efficient and saves time as well. Cloud technology also allows real-time updates which can be accessed from anywhere as long as the agent has an internet connection.

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Why choose Voxco Dialer for your VoIP Predictive Dialer needs?

Premium Support and Service

Voxco has decades worth of experience in CATI telephone survey systems and has a highly equipped team of professionals that are available to help meet your specific needs.

Integrated Telephony System

Voxco lets you integrate Voxco CATI/IVR and Cloud-dialer with the telephony system of your choice for maximizing the productivity of your call center software. Blend inbound and outbound calls and improve call resolution rates by using our automated, manual, or hybrid dialing modes.

Advanced IVR Setting

With Voxco's advanced IVR settings, it becomes easy for a call center automation software to streamline various tasks such as putting custom on-hold music, generating automatic recap emails, or providing an efficient self-service option.

Insightful Analytics

Voxco’s best-in-class analytics can empower the call center automation software to transform customer feedback into actionable insights. Draft a visual story through that data to understand your customers well. Dive deeper into our analytics software, here.

Quality Control and Process Management

Voxco Dialer helps you monitor, measure, and improve the performance of call centers everywhere with features that facilitate live monitoring of calls and the recording of full or partial calls. Additionally, have access to the Dialer Dashboard where you can create project performance reports or check on agent productivity.

Why Voxco for Call Centers?

Integrated Telephony System

Voxco Telephony Features can help you get the most out of your call center.

Direct conference: You can use the conference feature to join other people directly into the conversation.  Transfer out: At any time, you can transfer a respondent who asks to be connected to someone else. at the completion of a customer satisfaction study, transfer the respondent to the company’s customer support desk. You can also transfer calls to an IVR self-completion survey to manage privacy of the customer.

CATI

With Voxco CATI software you can maximize response rates with tools such as time-zone management, interviewer roles, and smoothing functions. 

You can also create an optimal balance between location and home offices and therefore, reduce call center costs.

With seamless integration, you can manage Voxco CATI centrally from a single platform. designed to optimize multi-modes studies Voxco CATI software can increase respondent engagement.

IVR

Voxco IVR survey software is a state-of-the-art Interactive Voice Response survey system. It gives you an easy and cost-effective way to deliver self-completion surveys and automated messages to a broad audience.

Voxco IVR provides an efficient self-completion survey. Participants can answer pre-recorded questions through their keypad. 

When respondents call into your CATI telephone survey center, Voxco IVR lets you immediately address it. If no agent is available, the Voxco IVR survey software gives respondents the options to hold for the next available agent or to reschedule,or you can also add a custom option.

Dialer

With Voxco’s Dialer you can:

Automate Dialing: The time-consuming manual dialing can be shifted from the agents and customized for either full or partial automated modes. Voxco has a range of auto dialer software & call center dialers

Single-system efficiency: Voxco Cloud Dialer starts dialing contact numbers based on the calling rules set by you in the project design phase. 

Research-specific Dialing Algorithm: Voxco Dialer is based on intelligent, predictive calling algorithms designed for survey research. 

Adjust Call Rate: With Voxco Dialer you can dynamically adjust the call rate based on changes in your call center’s answer rates.

Survey Analytics

Voxco Survey Analytics involves a drag-and-drop function that allows you to create a crosstab. Crosstabs include automatic stat testing that applies color codes to cells where statistical significance is found.

Voxco survey analytics software, crosstabs can be turned into visual charts with one simple click. You can gain a deeper understanding of your survey results by applying dynamic filters to charts.

When ready to share, you can simply export to PowerPoint with the underlying data. Or, you can publish to the Key Findings Portal. 

Voxco survey analytics software comes with a key findings portal that enables you to securely share your most important findings with colleagues and clients.

FAQs

An Automated Predictive Dialer is a form of an automatic dialer. It makes calls for agents before the agent becomes available. This helps in reducing idle time and increasing agent efficiency. Thus, an Automated Predictive Dialer is used to increase productivity and improve call center performance.

An Automated Predictive Dialer operates by using an algorithm to predict when an agent will be available and the call duration. The dialer then modifies its dialing rate based on the call answer time and availability of the agents.

The Telephone Consumer Protection Act does not allow any telemarketing company that uses an autodialer to place calls which are uninvited. As mentioned, DNC numbers cannot be called. 

Hence, Automated Predictive Dialer is not illegal as long as it does not make restricted or uninvited calls.

The effectiveness of Automated Predictive Dialers depends on the size of the call center and the team of agents. However, Automated Predictive Dialers have delivered dramatic results. A study has shown that Automated Predictive Dialers can improve 200 to 300% of agent productivity.

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Great Research
Fast Insights
Best-in-class ROI

Voxco’s platform helps you gather omnichannel feedback, measure sentiment, uncover insights and act on them.

Join 500 + global clients across 40+ countries